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The Magic Cafe Forum Index » » Tricky business » » Need price quote to include travel fee (0 Likes) Printer Friendly Version

MikeRaffone
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I promised to give a client an answer by tomorrow and would greatly appreciate a straight-forward answer to this question.

What is a resonable per/hour travel fee for driving outside your local performing area? I just need a ballpark figure, nothing exact.

Thanks,
Mike

(please feel feel free to pm me on this, thanks)
Mike Perrello
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Paddy
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Milford OH
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I just charge them the cost of my travel and expences. I don't charge for travel time. I also don't charge for 1st class, I travel cheapest class and that's what the client pays.

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gsidhe
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Ditto...
Each area has a set rate for $ per mile that it costs to use a veicle. It is usually around $0.32 per mile.
Calculate off of that.
Gwyd
corpmagi
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I think with gas prices the way they are, .45- .50/mile would be a fair figure.
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TheDean
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Reno, Nevada
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Here is some info:

= = = = = = = = = = = = = = = = = = =
The IRS mileage allowance is determined on a per mile basis. Essentially, you get to multiply each business mile by a monetary figure, total them up and deduct that amount. You will need to report the mileage figure on your vehicle at the beginning of the year and end of the year as well as the number of miles you drove for non-business matters. You will also need to keep a diary or journal of your mileage. It should indicate where you went, what for and the miles driven. You may need to produce this if the IRS audits you, so keep it in a safe place.

The following IRS mileage allowances are for miles driven during the time period:

2004: 37.5 cents per mile
2005: January through August – 40.5 cents per mile
2005: September through December – 48.5 cents per mile.
2006: 44.5 cents, but may change as gas prices change during the year.
= = = = = = = = = = = = = = = = = =

This should help to figure out a fair way to calculate a fee that is right for YOU... use it or not it is at-least a guideline and ideas as to may come up with a fair fee for all parties involved.

Too, by figuring YOUR OWN cost per mile will be of incredible value to figure in... each CAR is different, each AREA is different, heck, with the price of gas going all over the place, each DAY is different, (Hehehehe!) but this should get you started based on YOUR OWN REAL SITUATION (Instead of GUESSING) so as not to do this with-out the proper insight and information for YOU and your specific situation.

Hope that helps...

I am at your service and In HIS Service,
Deano In Reno
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gsidhe
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Thanks for putting up the real numbers Deano...I (Obviously) havent looked them up for quite a while.
gwyd
Tim Hannig
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I charge 50 cents a mile.

When flying out of town, add airfare, rental car (if needed) and $150 per day for expenses.
(hotel, meals, parking, tips, etc)

I would rather do the "per diem" thing than try to save a ton of receipts and then bill them later. I like to get the expense money before the show, rather than have that be the last thing they remember.
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MikeRaffone
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Success!
Added $250 to my regular fee and booked the show. (150 miles)

Thanks to everyone here for the guidance.

Mike
Mike Perrello
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Bob Sanders
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Magic Valley Ranch, Clanton, Alabama
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Corporate clients often already have a company SOP on the topic.

I actually like for the client to furnish the travel whenever possible. They get better deals than we do! Usually the facilities are nicer than you would have if you tried to save them money too. (Usually you can't save them money!)

Anytime travel takes more than four hours, charging for time is reasonably acceptable.

Remember that professional talent buyers are working from a budget. They don't budget talent plus expenses. There is simply a budget "For Talent". My experience has been that when you level with them (corporate clientele) about the problem, they also level with you.

Work toward a solution rather than playing a new game. Repeat contracts are always the better deal than getting a free meal.

Bob Sanders
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johnobryant
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Texas
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Dean,

That really helped me alot! I am finally starting to book more shows outside of my area, so I think this will help with the pricing.

When I calculated my figures now my price comes to come about $20 cheaper in one senario today. I have not given the potential client this price yet. I would still booked the show if it was left alone I am sure. My prices are not cheap, neither is my show, yet I do live in South, Texas...everything is far away here. What do you suggest on that part? I know $20 isn't that much. Should I charge the older price...or the .50 cents per mile and loss $20.

Thanks,
John O'Bryant
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