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NJJ
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I am going to start sending out a booking form for all my kid's parties (not so much a contract as an info sheet.)

This is what I have so far but I would love any ideas or feedback people have:

Thank you for booking Tricky Nick! Please check the details of your booking and the requirements below. You can also find many hints, advice and ideas for entertaining children at parties on the Funny Bones Entertainment website at http://www.funnybones.com.au. If you have any questions, queries or requests, please do not hesitate to contact us on 6257-2905.

Name:
Phone:

Date:
Time:
Address:
No. Of Children:
Birthday Child:
Age of Children:
Special Requests:
Total Cost:

Requirements
In order to make sure that Tricky Nick's visit is as fun and as trouble free as possible, Funny Bones Entertainment have a few simple requirements:

1. Tricky Nick will need a clear space to perform that is a minimum of 2 metres wide x 1.5 metres deep in area. The space should be placed in front of a wall or some other sort of barrier to prevent people walking behind or through the performance space during the show. An ideal space for the show is the lounge room with the furniture pushed to the sides of the room.

2. The children will need a space to sit on the floor directly in front of the performance area rather then on the sides or in a circle. If the room is small or has a hard floor (e.g. wood, slate etc.) you might like to provide a blanket or rug for the children to sit on. It is best not to have the children sitting on chairs or couches they may get knocked over or damaged.

3. As Bamboozle The Bunny will make an appearance in the show we ask that the performance area be indoors (covered verandas and garages are fine) and away from the weather and any pets you might have.

4. Please serve meals before or after the show but not during as over excited audience members can often spill food and drink.

5. As Funny Bones Entertainment is not a childcare provider, an adult is required to be present at all times during Tricky Nick's visit.

6. Everyone at the party MUST have fun!
wizardofsorts
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As Funny Bones Entertainment is not a childcare provider, an adult is required to be present at all times during Tricky Nick's visit.

You may want to cut the "is not a childcare provider," part because it's negative. The adult is required is probably enough. I don't know what it's like in Austrila but here in the US that line might not be taken so well.
Edd
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NJJ
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hmmmm, a very good point.

I just want them to be 100% that I am not a qualified childcare minder and I do not have duty of care.
Emazdad
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I agree Edd,

I just have and Adult must be in the room at all times on my contract.
Yours Funfully
Clive "Emazdad" Hemsley
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"Magic is a secret, without the secret there is no magic"

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magic4u02
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Nich:
I like your conformation letter and I also use one that basically states the same thing. It is not so much a formal contract as it is a means of confirming the information with the client and getting them to understand the requirements of the performance long before I get there.

I think you are right on track and I agree with you about not being a childcare provider. I know I feel the exact same way, although I agree with the rest in that you may need to reword that a bit better so it does not come across as being too harsh sounding.

When you get these back, I always make sure to keep them in a booking binder. This makes it easy for me to keep track of everything that has gone out and what is confirmed. I wish you much luck with this.
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Neale Bacon
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I use a similar letter for birthday parties. I used to use a contract and I actually had people cancel because they didn't want to sign a legal agreement.
The confirmation is better, and still spells out the same conditions.
I also have a paragraph that says "To ensure a smooth and worry free show, it is requested that the performers cheque be presented before the start of the show."
Never caused any arguments and prevents those one or two who tried to "put it in the mail"
Neale Bacon and his Crazy Critters
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Emazdad
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<<<<<<<<<When you get these back, I always make sure to keep them in a booking binder. This makes it easy for me to keep track of everything that has gone out and what is confirmed. I wish you much luck with this. >>>>>>>>>>>>>>

When you get them back cut off a big piece of the bottom corner before you put it in your bookings folder, that way it's easy to see what hasn't been returned.

Also take it with you when you go to the party, that way if the booker disputes the time etc. you have proof. I've arrived at a couple of parties and been accused of being too early/late. I just show them the contract signed by them and that's the end of the argument. I turned up at one gig and they tried to say they'd booked me for 2 hours later than what they had actually booked me for, and there was no kids there yet. I showed them the contract to prove I was there at the time they'd booked, I had another show that was at the later time they now said they wanted so I couldn't do it at the later time. It was their error and they still had to pay me.
Yours Funfully
Clive "Emazdad" Hemsley
www.emazdad.com

"Magic is a secret, without the secret there is no magic"

Remember there are only 3 types of people in the world, those that can count and those that can't.
Frank Tougas
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Nick,

Depending on the age of the kids you may want to have some sort of ratio of kids to adults to supervise. In my giveaway book, "The Unforgettable Birthday Party Planner" I suggest a "big person" for every 4 -5 children in attendance.

In the summer I suggest that if air-conditioning is used, lower the temp by 3 - 4 degrees since a room full of kids and a magician moving around creates a lot of heat making everyone uncomfortable. (Especially you).
Frank Tougas The Twin Cities Most "Kid Experienced" Children's Performer :"Creating Positive Memories...One Smile at a Time"
NJJ
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I always make sure they pay me AFTER the show (and not DURING).I had a mother try and pay me in the MIDDLE of the show! The kid's faces fell when they saw I was getting money.

Thanks for all the great advice!

I have my own printable party survival kit at http://www.funnybones.co.au/kids_party_advice.htm . I have recently updated it with a few ideas from Andy Walker.
magic4u02
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I actually keep two binders handy. One is for shows that are currently booked and one that is for past shows. This way I do not have a problem with getting them mixed up.

I also always take my show binder to every show. This binder has in it every paper, agreement or contact I have had with the client. It acts as my booking bible and has been a life saver on the past.

Also, a good bit of business is to write down on the back of your booking sheet the order of the tricks you performed at the party as well as any notes of interest. This then goes into the past show binder when you get home. This is a great reference if you get a repeat performance or if you get a performance for another child, but most of the kids were at a party you have already done.

I also always ask for payment following the performance. I like the client to feel that I have earned the money and have them feeling good about it when they hand me the check. It also serves as a reason to see the client following the performance. This way I can hear their feedback on the performance. Also, there is a greater chance for a tip if payment is received in this fashion.
Kyle Peron

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Tim Hannig
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Instead of putting loose papers in your binder, put them in clear heavyweight sheet protectors.

That way, you can put any papers that have to do with that client in the same sheet protector.

My sheet protectors on any given client might include: directions, a contact form from my database, the signed agreement, a note from the client, etc.

Also, I take that sheet protector out of the binder on the day of the show. The check that I receive goes directly into the sheet protector until I get home.

(how many of you have had to search for a check like I have through all of your props, pockets, car, etc.?!)

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magic4u02
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Tim:
Wonderful idea indeed. I love it. These sheet protectors would indeed make it a lot easier to keep all the files in order and arranged in a way that you can find them and all information. It also protects it from rain and moisture if your doing an outdoor show. Thanks for the suggestion. I hope you do not mind me using it.
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Salazar Magic
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Quote:
I turned up at one gig and they tried to say they'd booked me for 2 hours later than what they had actually booked me for, and there was no kids there yet.


If you arrived at a gig and there was no audience, do you do your show anyway, or do you stand around and wait for them?
NJJ
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I would wait for the required time and then go home.
Salazar Magic
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Being Devil's advocate...

But if you actually did your show, you have honored YOUR part of the contract.
magic4u02
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You already have honored your part of the contract by being there at the schedule time on the contract that the person signed. In the contract it should state that the client is responsible for having the audience and a place to have the show.
Kyle Peron

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NJJ
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Ah...that's some good logic Kyle.

Thanks all for your advice and suggestions.(particularly Andy) If anyone would like to see the final form PM me.

Thanks! Smile
magic4u02
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Nicholas:
I only know this as I have found out the hard way. I have a complete confirmation and contract and technical rider sheets that are all finished in template fashion. Also, all of the forms are 100% legal as they have been reviewed by a lawyer.

If anyone is curious and wants to look at them or for me to send them a copy, please just PM me. Yoiu can feel free to use them or modify them as you see fit. They may give you some ideas for your own forms. They have really worked well for me in the past.
Kyle Peron

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DougTait
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Are childcare providers required to be licenced in Australia? If so, I would add the word which softens the statement and sounds like a legal advisement to the parents.

"As Funny Bones Entertainment is not a licensed childcare provider, an adult is required to be present at all times during Tricky Nick's visit."

Good, useful information from all who posted. Thanks
"The only thing necessary for the triumph of evil is for good men [and women] to do nothing."
magic4u02
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I like Doug's suggestion and that seems to make better sense to me as well. It also seems to soften the sentence a bit. It does not come across as being so harsh. Thanks for sharing.
Kyle Peron

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